THE BRIEF
World-leading business event organiser UBM needed to find new London offices for their 550 staff. They wanted a little flexibility for growth, however, with London property prices being among the highest in the world, they didn’t want to waste money on space they weren’t going to use.
They came to Redstoneconnect to find out exactly how their old office was being used, so they could use this information when sourcing and setting up their new premises.
We helped UBM understand their office usage and predict their future requirements to achieve the highest ROI.
“OneSpace is changing how we work at UBM. We have been able to configure the workplace for great employee satisfaction and we demonstrate as a modern business that we are open to innovation. We can now offer a solution which employees can interact with, while meeting our needs for intelligent data to make future business decisions for enhanced employee involvement.”
THE SOLUTION
The analysis
To understand how their staff behaved, the desks and meeting rooms they used, we carried out a comprehensive time utilisation study. The analysis showed that desk occupancy was as low as 50% – accounting for a huge amount of office space being paid for that wasn’t being used. Armed with our desk and meeting room analysis and predictive model we ensured UBM chose the best new home for their London team.
OneSpace
Using OneSpace, our powerful office management system, we helped UBM maximise their desk and meeting spaces utilisation.
Rather than employees having a single, exclusive desk – which was vacant much of the time – staff can visit the touch screen kiosk when they arrive and choose a free desk. OneSpace’s single profile record understands the staff and their roles, automatically grouping departments together in the relevant area of the office. Plus, OneSpace helps staff find their colleagues, give real time information of desk occupancy and generates energy savings by cutting the power to desks that aren’t being used.
